You can find all information about the registration process on this page. Should you have any additional questions about the registration process, please do not hesitate to contact us via Registrations remain open until 23 June 2023. Number of participants of the summerschool is limited to 75.

General registration information

  1. Regular (without accommodation): € 450
  2. PhD student (with shared accommodation included): € 430 (available until 1 June 2023)
  3. PhD student (without accommodation): € 250
  4. ADS student (without accommodation): free

Student registration and shared accomodation is only available for PhD students. If you are not a PhD student you should apply for the Regular registration.

Registration is free for Arenberg Doctoral School (ADS) students. If you are an ADS Student, please contact the organisation via with a link to your KU Leuven who-is-who page to receive a code to fill in during the registration process.

  1. Conference materials
  2. Coffee breaks
  3. Lunches
  4. Poster session

A bed in a 3-person shared hotel room at Ibis Hotel Leuven including breakfast.
Checkin sunday 9/07 and checkout 14/07. Number of registrants with accomodation is limited to 21.

All registration fees are VAT exempt based on article 44 § 2, 4° of the Belgian VAT directive.Registration fees are to be paid in Euro (€) by bank transfer, credit card or invoice. 


If you would like to participate in this summer school but you experience barriers related to diversity, equality or inclusion, please contact the ACP DEI representative at The ACP can provide additional support including financial support and personal guidance.

Registration information

To register, please complete our registration form. You can find the registration form by clicking on the 'Register' button at the top of this page.

The registration form for individual registrations consists of 4 steps:
  1. Step 1 - General information: please include your personal information on this page. Please note that we will use the email address provided for all information regarding the ACP Summer school 2023.
  2. Step 2 - Code: If you are an ADS student, please contact with your KUL email address to recieve the code; if you are not an ADS student click 'next'.
  3. Step 3 - Select your fee: please select the fee that is applicable to you. The registration will stay open until 23 June 2023.
  4. Step 4 - Payment information: in this final step, you can indicate your preferred method of payment. You can pay via credit card or bank transfer. If you, however, require an invoice, please select 'bank transfer' and contact The invoice will be sent to you by email, including corresponding payment instructions. Please do not pay before receiving the invoice.  If you have already paid your registration by credit card or bank transfer, you will still be able to receive a proof of payment, indicating the amount. However, it will no longer be possible to receive an official invoice. Therefore, if you require an invoice, please contact us first and postpone payment until you receive your invoice.

You will receive a first email with an automatic confirmation that the registration has been received. This email will also contain all payment details. All payments should be made in advance in Euro (EUR, €) within 14 days after your registration. After payment you will receive a second email confirming that we have received your payment. If you did not receive these emails, either your registration and/or payment was unsuccessful. Should this happen, please contact

Cancellation policy

The organisation must be notified of cancellations via

  1. Until 10 June 2023: full reimbursement of the registration fee, minus € 25 administrative cost.
  2. From 11 June 2023 until 26 June 2023: 50% reimbursement of the registration fee.
  3. From 27 June 2023: no reimbursement of the registration fee.

Even if your registration was free (because you were an ADS student), please contact us. Your spot in the summer school will then be available for future registrations.

Cancellations will be accepted in writing only ( and must be received by the stated cancellation deadline. All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee, the bank account number used during the transaction and/or the transaction number.